Yoolaa is a concept. Yoolaa allows for a new way of working. Yoolaa allows you and any of your team to work wherever is most convenient as Voice and Data are provided at the same time. Your lap top or your PC with Yoolaa brings together your office telephone system and your corporate business system.
Yoolaay Pathway to Success -
Step 2 Improve Office Admin
The objective is to get everyone working together using the same information, the same data and the same office tools and the same voice and data system wherever they are working.
The VoIP phone
system
Whether you’re in a contact or a company record just one click on the phone no. and it starts making the call. VoIP – Voice over Internet Protocol means that everyone in your team, wherever they are, uses the same telephone system, so they can receive calls from colleagues and make out-going calls as if they were in the office.
The Yoolaa business management system
The key to corporate competitiveness is effectiveness and pace - the speed with which information moves to the right people in your business. Yoolaa is created with precisely that in mind. All your corporate information is held in one system. It is kept securely and safely for you.
1. Dealing with
emails - filing structure, calls to action, booking a meeting or
allocating a resource + filing out-going emails. Yoolaa only has one copy of
anything whether its an email or a contact address or telephone no. Change it
just the once and every where you need to use it, it’s correct.
2. Dealing with phone calls, VoIP PBX, voicemail and taking the call. Nothing can be quicker than opening an action, entering the details and 'ticking' who needs to deal with it, as they are automatically notified and it then appears in their to do list.
3. Creating letters, proposals, version control. Yoolaa prepare document templates for you for all your standard letters, quotes and invoices. Yoolaa pulls in whatever information, wherever it’s held, as is needed, Yoolaa does any calculations and then will convert it into a pdf and email it to your customer. You just file the sent email as part of the audit trail. Version Control enables you to create a copy document, which you then edit and save, without amending or damaging the original.
4. Filing important documents is easy and then all authorised people can see the document wherever they are, immediately, no more photocopying, no need to come into the office, no more faxing, and its in a secure environment.
Experience shows that staff effectiveness improves by between twenty five and fifty per cent and normally results in people being transferred to more proactive work.
The signs of improved staff effectiveness and improved office admin that we are looking for are:
- more
emailshots and newsletters are sent out
- more sales enquiries are received
- more prospects are being qualified
- more sales opportunities are being
progressed
- more projects are in progress
- Sales invoices are being sent
out promptly
- Increased pace in the office
- Fewer phone calls being
received
- Improved rapport with customers
- Improved rapport with
suppliers
Yoolaa eLink Systems
- especially for new businesses
- eLink Team, The core system.
- eLink Yoolaa business management system
- eLink Taskcentre, alerts and reports
- eLink Helpdesk
VoIP Advantage telephone PBX. across all your offices & wherever
Yoolaa Mentoring Services
5. KPI Key performance indicators
6. Delegate confidently and successfully
7. Formulate your exit strategy
